Set-up

• Assist vendors in unloading and locating booth spots

• Set up tents, tables, chairs, and signage

• Place trash/recycling/compost stations

• Set up stages

• Help stage crews and bands with basic equipment setup

• Hand banners and wayfinding signs

• Set up info booths and volunteer check-in

 

Break Down

• Help vendors load out

• Break down tents, tables, and chairs

• Collect signage and decorations

• Consolidate trash/recycling/compost

• Help stage crews and bands pack equipment

• Break down stages

 

Traffic Direction/Parking

• Direct vendors to the unloading zones in the morning/evening

• Guide visitors to designated parking areas

• Help maintain pedestrian safety at street crossings

• Coordinate with town/Festival staff

 

Main Stage Area

• Greet and assist performers with quick setup needs

• Monitor stage area crowd flow

• Help keep performance schedule running on time

• Communicate with Captain/stage manager if issues arise

• Direct performers to green room, assist with needs

• (Need 1 person at stage all day)

 

Community Stage Area

• Help performers set up on Community Stage

• Ensure seating areas stay clear and safe

• (Need 1 person at stage all day)

 

Info Booths

• Provide maps and festival schedules/other print materials

• Answer questions about vendors and performances

• Direct people to bathrooms, parking, or first aid

• Collect attendee feedback

• Provide information about the festival and Lights Out

• Make sales on behalf of the festival and Lights Out

• Collect donations

 

Trash/Recycling/Compost/Food Court

• Monitor waste stations and help attendees sort correctly

• Swap out full bags and bring them to waste collection areas

• Keep festival grounds clean

• Inform attendees on recycling and composting

• Refill napkin/water stations

• Keep tables tidy and direct people to waste stations

 

Floater/Town Crier/Lunch Crew

• Deliver lunches and water to vendors, performers, and volunteers

• Fill in when another volunteer is on break

• Run quick errands between festival areas

• Make announcements or reminders up and down the street

 

Keynotes

• Greet keynote speakers when they arrive

• Escort them to the stage and green room areas

• Help coordinate timing

• Provide water and basic hospitality

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Community Engagement

• Facilitate and encourage attendees to interact with various public activities

• Hand out maps and festival schedules

• Collect donations